Canada 150 Community Infrastructure Program – Application Guide for Proponents
The Canada 150 Community Infrastructure Program is part of Canada 150 Celebrates, the Government of Canada's coordinated federal approach to celebrating Canada's 150th anniversary. The Program will invest $150 million over two-years to rehabilitate and improve existing community infrastructure across Canada.
Canada's 150th anniversary of Confederation (Canada 150) is a key milestone in the life of this country, and offers a unique opportunity to deepen our sense of what it means to be Canadian, and reinforce our pride, national identity, unity and attachment to our country. Through investments in community infrastructure, the Canada 150 Community Infrastructure Program will form a part of the whole of government approach to the Canada 150 Celebrations.
Under the theme "Giving back to Canada"- shaping the future, leaving a lasting legacy and giving a gift to Canada, the Canada 150 Community Infrastructure Program will support projects that rehabilitate existing community facilities across Canada and ensure a lasting legacy resulting from Canada 150.
2.0 Canada 150 Infrastructure Funding in the North
The Canadian Northern Economic Development Agency(CanNor) will invest $6.4 million over two years ($3.2 million/year) under the Canada 150 Community Infrastructure Program across northern Canada (Nunavut, Northwest Territories, and Yukon). The Canada 150 Community Infrastructure Program provides non-repayable contributions.
The maximum Government of Canada contribution from ALL (federal) sources (including the Canada 150 Community Infrastructure Program and other sources such as the Gas Tax Fund) cannot exceed 75% of the total eligible costs of a project.
Eligible recipients can apply for funding under the Canada 150 Community Infrastructure Program up to a maximum of $500,000. Any funding request for a contribution over $500,000 will be deemed ineligible.
CanNor will accept applications on a continuous basis until all Canada 150 Community Infrastructure Program dollars are allocated annually to approved projects.
3.0 Eligible Projects and Project Categories
In the territories, preference will be given to projects that will rehabilitate existing cultural and community facilities and leave a lasting legacy resulting from Canada 150.
Eligible projects must meet the following:
- The amount of funding being requested under the Canada 150 Community Infrastructure Program cannot exceed 75% of the total eligible costs of a project, up to a maximum of $500,000;
- The maximum contribution from ALL (Government of Canada) sources (including the Canada 150 Community Infrastructure Program and other sources such as the Gas Tax Fund) cannot exceed 75% of the total eligible costs of a project;
- Be for facilities located in northern Canada (Nunavut, Northwest Territories, Yukon); and,
- Be materially complete by March 31, 2018:
- A project is considered to be materially complete when a substantial part of the improvement is ready for use or is being used for the purposes intended; costs for activities such as parking, paving, landscaping, exterior/interior finishes are potentially excluded from the definition of substantial completion.
3.1 Eligible projects will be for the rehabilitation, renovation, or expansion of infrastructure for public use or benefit.
3.2 Eligible projects will be community-oriented, non-commercial in nature and provide public benefits.
- "Rehabilitation, renovation, including expansion" – Canada 150 Community Infrastructure Program funding is for the rehabilitation and improvement to existing infrastructure. Expansions such as adding ramps to improve accessibility to a facility, adding a roof to an outdoor rink or extending a trail or bike path are eligible activities. Construction of new infrastructure is ineligible.
- "For public use or benefit" – The facility or asset is accessible to the public and not limited to a private membership, or confers a tangible benefit on a sufficiently large segment of the public or community.
3.4 Eligible Project Categories:
- community centres (including legions);
- cultural centres and museums;
- recreational facilities or infrastructure;
- tourism facilities;
- other existing community infrastructure for public benefit.
4.0 Eligible Recipients
Eligible recipients are:
4.1 A municipal or regional government established by territorial statute:
4.2 A territorial entity (e.g. a department, corporation or agency) that provides municipal-type infrastructure services to communities, as defined in territorial statute;
4.3 A band council within the meaning of section 2 of the Indian Act; or a government authority established pursuant to a Self Government Agreement or a Comprehensive Land Claim Agreement between Her Majesty the Queen in right of Canada and an Aboriginal people of Canada, that has been approved, given effect and declared valid by federal legislation;
4.4 A public sector body that is established by territorial statute or by regulation or is wholly owned by a territory, municipal or regional government which provides municipal-type infrastructure services to communities;
4.5 A not-for-profit organization.
Applicants must submit a complete application to a CanNor Regional office and be available for follow up with regional staff regarding their application. The application must ensure an application has all the necessary information to allow a CanNor Regional Office to complete an assessment of the funding request.
5.0 Eligible Costs
The Canada 150 Community Infrastructure Program will support eligible costs directly related to a project that have been incurred and paid by a successful applicant. Examples of costs eligible for reimbursement under the Canada 150 Community Infrastructure Program include:
- Costs incurred between April 1, 2016 and March 31, 2018 will be eligible for Canada 150 Community Infrastructure Program funding;
- Costs to rehabilitate or improve fixed capital assets of cultural and community facilities, including minor expansion of existing infrastructure;
- Fees paid to consultants/contractors or other professional or technical personnel directly related to the rehabilitation or expansion of the cultural or community facility;
- Costs related to signage, which are required for Canada 150 projects and need to be included in the project budget;
- Other costs directly related to the success of the project and approved in advance;
- CanNor reserves the right to make the final determination on the value of contributions and to exclude expenditures deemed to be ineligible or outside the scope of the project; and
- The amount of funding requested under the Canada 150 Community Infrastructure Program cannot exceed 75% of the total eligible costs of a project. Any costs incurred by the proponent prior to April 1, 2016 are not eligible for reimbursement.
6.0 Ineligible Costs
Costs that are deemed unreasonable, not incremental, and/or not directly related to project activities will be ineligible for reimbursement. Costs and services normally covered by the applicant (e.g., maintenance and salaries) are not eligible.
Costs not eligible for reimbursement under the Canada 150 Community Infrastructure Program include:
- any cost incurred prior to April 1, 2016 WILL NOT be covered/reimbursed by the Canada 150 Infrastructure Program;
- movable equipment (e.g., zambonis, snow groomers, lawn mowers and ATVs), including costs for leasing equipment);
- overhead costs, including direct and indirect operating and administrative costs (e.g. management, planning, engineering, and other related costs) normally carried out by the applicant;
- costs for salaries and benefits of existing employees and general administration costs unrelated to the project;
- costs for land; feasibility and planning studies and legal fees; and
- taxes, such as GST, for which the applicant is eligible for a tax rebate.
7.0 Funding Project Requirement
The amount of funding requested under the Canada 150 Community Infrastructure Program cannot exceed 75% of the total eligible costs of a project, up to a maximum of $500,000. Preference will be given to projects that have confirmed funding in place for the other 25% (or more) of total project costs. Funding will only be considered confirmed if written proof is provided by the funding body. In absence of confirmed funding, a Letter of Intent for funding is required.
Please attach proof of all sources of non–CanNor funding that have been confirmed for your project. CanNor considers the following as sources of confirmed funding:
- Letters of confirmation;
- Motion/minutes approving commitment of funding;
- Signed agreements; and,
- Financial and/or bank statements.
Funding will be considered intended if a Letter of Intent is provided. The Letter of Intent must be signed by a member of the contributing organization with legal signing power/authority to commit funding and include the following details:
- Addressed to: Canadian Northern Economic Development Agency
- Funder: Name (Department), address and contact person, title, phone # and email address
- Recipient: Legal name, address, contact person, title, phone # and email address
- Statement on Prospective funding including:
- Amount of funding
- Purpose of funding (the intended use by the recipient)
- Restrictions on funding
- Fiscal year that the funding would flow to the recipient
- Current status and proposed date for confirmation on commitment.
- Other comments
- Statement that the individual signing this letter of intent has the knowledge and authority within their organization to make the above statements on behalf of the organization/department.
- Signature (with written name and title)
8.0 Assessment Criteria – Attributes of a Strong Project
Each application will be assessed to determine if it meets the eligibility criteria (see Section 2).
It is critical that applicants submit a complete application form that clearly shows how their project meets the elements listed above. Incomplete applications will not be deemed eligible for consideration.
Preference may be given to the following:
- Projects that address critical community infrastructure needs and leaves a lasting legacy as part of Canada's 150th anniversary;
- Projects that will have a significant direct impact on community economic development and/or has significant potential for direct job creation in the community during implementation;
- Projects where funding from sources other than the Canada 150 Community Infrastructure Program is confirmed. Funding will only be considered confirmed if written proof is provided (see Section 5.0); and,
- Projects that clearly articulate the ability to be completed by the Fall of 2017.
9.0 Signage Requirements
The Government of Canada's contribution to a Canada 150 project must be acknowledged so Canadians can easily identify projects that are contributing to jobs, growth and prosperity in their community.
Canada 150 recipients are responsible for producing and displaying an official sign at the location of their project. The cost of signage for a project is an eligible project cost, and should be included in the project budget.
Projects approved under Canada 150 with funding:
- Less than $249,999 requires acknowledgement on recipient's Web site;
- Funding of $250,000 -$500,000 requires acknowledgement on recipient's Web site and display a framed certificate acknowledging Government of Canada support. CanNor will provide the template for the certificate
Recipients are required to post the signage during the lifetime of the Canada 150 Community Infrastructure Program (until March 31, 2018).
10.0 Official Languages
CanNor is committed to providing quality service to all applicants and funding recipients in the official language of their choice. In support of building a society that is respectful of Canada's linguistic duality, in cases where CanNor funded projects benefit members of both official language communities:
- The project's design and delivery will respect the obligations of the Government of Canada as set out in Part VII of the Official Languages Act through consultation with the Official Language Minority Community; and
- Where appropriate, equitable services and benefits will be made available in both official languages either directly through the funded activities or through an alternative arrangement, in compliance with the Official Languages Act.
11.0 Environmental Assessment Compliance
Projects involving physical works may be subject to theenvironmental assessment legislation and regulations that apply in each respective territory. Recipients of Canada 150 Community Infrastructure Program funding will be responsible for obtaining all certificates, consents, permits and approvals required for compliance with applicable legislation and for complying with the requirements of such legislation. Should an environmental assessment be required, it will be necessary to plan several months before the Proposed Project Funding Start Date to allow sufficient time for the completion of the assessment.
12.0 Reporting Requirements
All contribution agreements issued under the CanNor 150 Infrastructure Program will include performance indicators to measure the individual project performance and the Program effectiveness relative to objectives. Recipients may be required to submit, along with funding claims, regular progress reports and financial statements to CanNor throughout the project implementation.
For more information, please refer to the Canada 150 Community Infrastructure Program website including the categories of costs eligible for funding, or to submit an application, please contact one of CanNor's regional offices:
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