Info Source: Sources of Federal Government and Employee Information

1.1 Inclusive Diversification and Economic Advancement in the North (IDEANorth)

Inclusive Diversification and Economic Advancement in the North (IDEANorth) makes foundational investments in economic infrastructure, sector development and capacity building to help position Northerners in the territories to take advantage of Canada's innovation economy. The IDEANorth program focuses on four priority areas: economic growth and sector development; business scale-up, productivity and innovation; small-scale economic infrastructure development; and foundational economic infrastructure.

1.2 Economic Development Initiative (EDI)

The Economic Development Initiative (EDI) provides financial support to projects that encourage economic diversification, business development, innovation, partnerships and increased support for small- and medium-sized enterprises in official language minority communities (OLMCs).

1.3 Tourism Growth Program (TGP)

Tourism Growth Program provides support Indigenous and non-Indigenous communities, small- and medium-sized businesses and not-for-profit organizations in growing and developing local tourism products and experiences. The program also complements supports for the tourism sector provided through other federal, provincial and territorial programs.

1.4 Regional Economic Growth through Innovation (REGI)

The Regional Economic Growth through Innovation (REGI) program creates the right conditions to start and grow businesses. Through REGI, CanNor is helping businesses and non-profit organizations develop a strong, dynamic and inclusive economy. REGI has two funding streams: Business Scale-up and Productivity and Regional Innovation Ecosystems. REGI also has three sub-programs.

Class of Records - Grants and Contributions (Business Development Stream)

Description: Includes documents created, gathered and retained concerning the design, implementation and management of grants and contributions under the terms and conditions of Business Development Programs. The documents may contain information on the program, its management, processing applications, the payment process and project monitoring. They may also contain financial and corporate information on applicants, shareholder information, project descriptions, and payment and recovery information. They may also include consultations with experts or other government institutions, environmental assessments, and information about meetings, media reports and results.

Document types: Includes applications for financial assistance, agreements, legal notices, correspondence, newspaper clippings, audit reports, evaluation reports, program analysis reports, policy statements, priority statements, intervention parameters, regional strategies, financial reports, repayment schedules, meeting minutes, statements of work, project fact sheet for news releases, project summary forms, letters of intent, letters of offer, funding guidelines, manuals, briefing notes, Question Period notes for the House of Commons, business plans, marketing plans, communication plans/documents, Internet site, memoranda of understanding, publications, research reports, bid results reports, client follow-up reports, credit check reports, audit reports, miscellaneous reports and recommendations.

Disclosure summaries: Personal information may be shared with the Canada Revenue Agency for the recovery or collection of indebtedness to the Crown in accordance with subsection 155(1) of the Financial Administration Act.

Record number: CANNOR OPS 100

Personal Information Bank - Business Development Stream

Description: This bank describes personal information collected in support of requests for grants and contributions to confirm that the recipient is entitled to the program funding and has respected the requirements of the contribution agreement. The personal information may include full name, contact information, financial information (direct deposit/banking information, business revenue and expenses, financial statements, cash flow projections), language preference, signature, gender identity, religious identity, Indigenous identity, address, phone number, email address of the business or organization, job title, previous CanNor funding and project outcomes, CRA business number, business structure, photographs, statement of agreement and consent for collection and use of personal data.

Class of individuals: Includes individuals applying for funding, sole proprietors, partners in a business and employees of businesses, small-and medium-sized enterprises, communities and organizations, and Territorial or Municipal government employees.

Purpose: Personal information is collected to assess and process requests for funding in accordance with the Financial Administration Act.

Consistent uses: The names of successful applicants and selected relevant information are included in public records and published on the agency website in accordance with the Government of Canada's proactive disclosure practices. With consent, some personal information is published in CanNor's success stories. Information may be used for internal audit, evaluation and reporting purposes. As required, information is shared with the Canada Revenue Agency for the recovery or collection of indebtedness to the Crown in accordance with subsection 155(1) of the Financial Administration Act.

Retention and disposal standards: Under Development
RDA number: Pending TBS Approval
Related record number: CANNOR OPS 100
TBS registration: Pending TBS Approval
Bank number: CANNOR PPU 001

2.1 Northern Indigenous Economic Opportunities Program (NIEOP)

Includes the following program streams:

2.2 Northern Isolated Community Initiatives (NICI) Fund

The Northern Isolated Community Initiatives (NICI) Fund supports food and agriculture businesses, as well as other public and private organizations. Investments from NICI support new and existing food initiatives aimed at strengthening and diversifying economic activity in the North. Projects that address food security in Indigenous communities or with other vulnerable people will be given priority.

Class of Records - Grants and Contributions (Community Development Stream)

Description: Includes documents created, gathered and retained concerning the design, implementation and management of grants and contributions under the terms and conditions of Community Development Programs. The documents may contain information on the program, its management, processing applications, the payment process and project monitoring. They may also contain financial and corporate information on applicants, shareholder information, project descriptions, and payment and recovery information. They may also include consultations with experts or other government institutions, environmental assessments, and information about meetings, media reports and results.

Document types: Includes applications for financial assistance, agreements, legal notices, correspondence, newspaper clippings, audit reports, evaluation reports, program analysis reports, policy statements, priority statements, intervention parameters, regional strategies, financial reports, repayment schedules, meeting minutes, statements of work, project fact sheet for news releases, project summary forms, letters of intent, letters of offer, funding guidelines, manuals, briefing notes, Question Period notes for the House of Commons, business plans, marketing plans, communication plans/documents, Internet site, memoranda of understanding, publications, research reports, bid results reports, client follow-up reports, credit check reports, audit reports, miscellaneous reports and recommendations.

Disclosure summaries: Personal information may be shared with the Canada Revenue Agency for the recovery or collection of indebtedness to the Crown in accordance with subsection 155(1) of the Financial Administration Act.

Record number: CANNOR OPS 200

Personal Information Bank - Community Development Stream

Description: This bank describes personal information collected in support of requests for grants and contributions to confirm that the recipient is entitled to the program funding and has respected the requirements of the contribution agreement. The personal information may include full name, contact information, financial information (direct deposit/banking information, business revenue and expenses, financial statements, cash flow projections), language preference, signature, gender identity, Indigenous identity, address, phone number, email address of the business or organization, job title, previous CanNor funding and project outcomes, CRA business number, business structure, statement of agreement and consent for collection and use of personal data.

Class of individuals: Includes sole proprietors, partners and/or owners of businesses and employees of businesses, small-and medium-sized enterprises, communities and organizations, and government employees applying for funding.

Purpose: Personal information is collected to assess and process requests for funding in accordance with the Order in Council – Schedule I1(a) and the Financial Administration Act.

Consistent uses: The names of successful applicants and selected relevant information are included in public records and published on the Agency’s website in accordance with the Government of Canada’s proactive disclosure practices. With consent, some personal information is published in CanNor’s success stories. Information may be used for internal audit, evaluation and reporting purposes. As required, information is shared with the Canada Revenue Agency (Minister of National Revenue) for the recovery or collection of indebtedness to the Crown in accordance with subsection 155(1) of the Financial Administration Act.

Retention and disposal standards: Under Development
RDA number: Pending TBS Approval
Related record number: CANNOR OPS 200
TBS registration: Pending TBS Approval
Bank number: CANNOR PPU 002

3.1 Coordination Stream

NPMO organizes federal departmental working groups focused on specific projects, coordinates federal departmental input into environmental assessment and regulatory review processes, and provides ongoing communication channels to address issues. The process is established through a departmental Memorandum of Cooperation and project-specific scope of services agreements. NPMO's role in facilitating and coordinating activities and processes throughout the lifecycle of proposed major projects in the territories helps to improve the efficiency, timeliness, predictability and transparency of environmental assessment and regulatory review processes. NPMO uses a project management approach to ensure that project-specific issues are identified and resolved with territorial and federal departments and agencies involved in environmental assessments and regulatory and permitting processes.

3.2 Convening Stream

NPMO brings together project proponents, business leaders, potential investors, and Indigenous governments, groups and organizations to increase understanding about northern regulatory systems for major projects. NPMO takes a lead role organizing and participating in initiatives such as the Pan-Territorial Board Forum (PTBF), the Prospectors and Developers Association in Canada (PDAC), and Mackenzie Valley Operational Dialogue (MVOD). For industry representatives and proponents new to regulatory processes in the territories, NPMO offers assistance in understanding and navigating the regulatory systems unique to each territory, including through business-to-business meetings. NPMO hosts stakeholder meetings to discuss issues specific to a proposed major project, including Resource Development Advisory Groups (RDAGs). Organizations with an interest in a project, including territorial boards, local governments, Indigenous Governments and Organizations (IGOs), and federal and territorial departments and agencies can come together for these meetings.

3.3 Consultation Stream

NPMO acts as the Crown Consultation Coordinator for federal departments participating in major project assessment and regulatory processes in the territories. The Yukon, the Northwest Territories and Nunavut each have their own environmental assessment and regulatory processes, which were set up under land claim agreements. The Government of Canada relies on co-management boards and their processes, to the extent possible, to help meet the federal Crown’s duty to consult obligations with Indigenous Peoples and accommodate adverse impacts on asserted or established rights. The board processes provide potentially affected Indigenous Peoples, and Indigenous Governments and Organizations (IGOs; who represent First Nation, Métis and Inuit rights-holders) with an understanding about a proposed project and its potential impacts. Board processes also provide an important opportunity for the sharing of Indigenous traditional knowledge related to the impacts of a proposed project, and the voicing of concerns regarding potential impacts on Indigenous rights, and what can be done to address the concerns and issues raised.

Class of Records - Northern Projects Management Office (NPMO)

Description: NPMO maintains the Crown consultation record, on behalf of federal departments, which tracks concerns about potential project impacts, how they relate to asserted or established Indigenous rights, and the potential mitigation and accommodations. The Crown consultation record supports development of documents that summarize IGO concerns, impacts to rights and the potential solutions. Operational staff involved in environmental assessment processes and regulatory processes brief internally to CanNor senior management, and to federal departments’ senior management, and to federal and territorial governments and IGOs involved in environmental assessments. NPMO staff may participate in Indigenous-focused and public consultations, and may interact through correspondence with IGOs, project proponents, provincial/territorial governments, environmental assessment bodies, and other interested parties.

Document types: May include support for: action plans, agendas, agreements, annual reports, applications, assessments, audit reports, backgrounders, briefing notes, budget documents, business plans, charts, communications material, contribution agreements, correspondence, directives, discussion papers, e-mails, evaluation criteria, feasibility studies, forms, funding guidelines, internal policies, legal documents, lists, manuals, meeting minutes, memorandum of understanding, notes, notices, permits, photographs, planning documents, policies, presentations, procedures, proposals, publications, question period documents, records of decision, regulations and related policy instruments, reports, research studies, selection criteria, speaking notes, specifications, speeches, standards, status reports, summaries of analyses, surveys, terms of reference, tracking sheet, training program and Treasury Board submissions.

Disclosure summaries: Anonymized and aggregated information may be shared through information sharing agreements with Indigenous Governments and Organizations, federal departments, territorial governments, and northern co-management boards in support of fulfilling duty to consult obligations related to proposed projects undergoing assessments.

Record number: CANNOR NPMO 100

Personal Information Bank – NPMO (Consultation Stream)

Description: This bank describes information related to proposed projects undergoing assessments under NPMO’s Consultation Stream, in each of the three territories with information collected used to support federal departments fulfilling Crown consultation obligations and making informed decisions on a proposed project. Information collected is related to impacts to Indigenous rights and the proposed mitigations and accommodations to address the impacts to those rights, such as collecting community perspectives on potential impacts. Personal information may include name, "category" (e.g. Elder, Youth), and an individual’s views and opinions about a proposed development.

Class of individuals: Indigenous community members, non-Indigenous members of the community (e.g. the general public may also provide their perspectives).

Purpose: Personal information is collected in accordance with supporting Section 35(1) of the Constitution Act, 1982 and the body of case law related to duty to consult obligations; federal legislation in the territories establishing co-management boards that are responsible for environmental assessments and regulatory processes (e.g. the Yukon Environmental and Socio-Economic Assessment Board (YESAB) established under the Yukon Environmental and Socio-economic Assessment Act (YESAA); the Mackenzie Valley Environmental Impact Review Board (MVEIRB) established under the Mackenzie Valley Resource Management Act (MVRMA); the Nunavut Impact Review Board (NIRB) established under the Nunavut Agreement / Nunavut Planning and Project Assessment Act; NuPPAA), and; the body of case law that clarifies the Crown can rely on administrative bodies (such as the co-management boards), to the extent possible, to support discharging duty to consult obligations as part of decision making on proposed projects.

Consistent uses: The information collected by CanNor would be anonymized and aggregated at a community or categorical level, and use of personal information collected would be limited to clarifications; for example, if an IGO wanted verification that community members’ statements were captured accurately.

Projects subject to environmental assessments and regulatory processes have specific information requirements, and certain information collected as part of public board-led processes must be posted on boards’ public registries. Anonymized and aggregated board-collected and NPMO-collected information may be shared with IGOs or other federal or territorial entities in support of fulfilling the Crown’s duty to consult obligations related to proposed projects undergoing environmental assessments and regulatory processes. Other anonymized and aggregated information collected by CanNor may also be shared with federal departments, individual IGOs and territorial governments participating in assessments, and may be used for reporting purposes.

As part of coordinated joint consultation efforts with territorial governments, both federal and territorial governments may collect similar information at the same time (e.g. during trilateral consultation meetings with First Nations). Though both federal and territorial governments are each required to maintain their own separate consultation records, federal and territorial governments may share information to confirm shared understanding and ensure accuracy and consistency.

Inconsistent use may include providing anonymized and aggregated materials to federal departments, who as part of their mandate, require information to be posted publicly on their registries prior to their contemplation and associated decision making.

Retention and disposal standards: Under Development
RDA number: Pending TBS Approval
Related record number: CANNOR NPMO 100
TBS registration: Pending TBS Approval
Bank number: CANNOR PPU 003

4.1 Public Facing - Engagement Activities

4.2 Public Facing - Training Activities

4.3 In-Service - Training Activities

Class of Records - Pilimmaksaivik

Description: The personal information may include full name, contact information, email address, Indigenous identity, Indigenous Registration Number, address, phone number, job title, role, organization of employment during a specific period, photographs/images, educational background, names and contact information of possible references.

Document types: Action plans, agendas, agreements, annual reports, applications, assessments, audit reports, backgrounders, briefing notes, budget documents, charts, communications material, correspondence, directives, discussion papers, e-mails, evaluation criteria, feasibility studies, financial statements, forms, funding guidelines, internal policies, legal documents, lists, manuals, meeting minutes, memorandum of understanding, notes, notices, permits, photographs, planning documents, policies, presentations, procedures, proposals, publications, question period documents, records of decision, regulations and related policy instruments, reports, research studies, routing slips, selection criteria, speaking notes, specifications, speeches, standards, status reports, summaries of analyses, surveys, terms of reference, tracking sheets, training program and Treasury Board submissions.

Disclosure summaries: Personal information may be shared with the departments and agencies of the federal government that have position within Nunavut in accordance with Article 23 of the Nunavut Land Claim Agreement. Information sharing agreements and Memorandums of Understanding are in place in accordance with the Privacy Act.

Record number: CANNOR PILI 100

Personal Information Bank - Pilimmaksaivik (Public Facing – Engagement Activities)

Description: Pilimmaksaivik, the Federal Centre of Excellence for Inuit Employment in Nunavut, is the office responsible for coordinating a government-wide approach to building a representative public service in Nunavut across all groups and levels. Pilimmaksaivik supports the implementation of the objective of Article 23 of the Nunavut Agreement, which is "to increase Inuit participation in government employment in the Nunavut Settlement Area to a representative level."

The Inuksugait Resume Inventory: A hiring initiative designed in partnership with the Public Service Commission of Canada and Pilimmaksaivik to help federal departments and agencies meet their obligations under Article 23 of the Nunavut Agreement.

Contains personal information from standard resumes which may include names, addresses, telephone numbers, age, gender, marital status, education, Nunavut Beneficiary number and ethnic origin.

Class of individuals: General public (non–public servants), federal employees (public servants) or any individual who has an applicant account in the Public Service Resourcing System (PSRS) a government staffing portal for applicants wishing to work in the federal public service.

Purpose: This bank exists in accordance with sections 11, 30 and 36 of the Public Service Employment Act (PSEA), as well as sections 5 and 9 of the Employment Equity Act (EEA) and Article 23 of the Nunavut Land Claims Agreement. The personal information provided by the individual will be used by Pilimmaksaivik, the Public Service Commission (PSC) and other federal departments and agencies accessing the information through the PSC to identify applicants suitable for referrals and appointments to positions within the public service.

Consistent uses: This bank is used to collect applicant data, to search for and identify applicants suitable for referrals and to hold individuals’ applicant accounts and their profiles. The bank is also used to retain the individual’s applications that are in progress of being submitted and those applications that are submitted to internal and external advertised processes using the PSRS. Searches of the PSRS identify applicants suitable for referral and appointments to positions in the public service and, for certain programs, record referral information that is shared with government organizations. Employment equity information may be used for employment equity–related recruitment, Human Resource (HR) management and statistical purposes by the PSC, the TBS and the employing organization or agency. It is also provided to the following systems: Analytical Environment (PSC PCE 761) and Employment Equity Data Base (TBS PCE 739). Other than for recruitment, the information on Nunavut Land Claims Agreement beneficiaries may be used for analytical purposes and shared with Employment and Social Development Canada for reporting on the Nunavut Inuit Labour Force Analysis. The information may be collected, retained, used or disclosed for non-administrative purposes by PSC program activities in accordance with the authority under the PSEA for the following purposes: studies; evaluations; analytical activities; audits; research; reporting; surveys; and statistical analysis. The information may be disclosed to the PSC Investigations Directorate (PSC PPU 010) in accordance with section 8(2) of the Privacy Act and the authority under the PSEA.

Retention and disposal standards: Under Development
RDA number: Pending TBS Approval
Related record number: CANNOR PILI 100
TBS registration: Pending TBS Approval
Bank number: CANNOR PPU 004

Personal Information Bank - Pilimmaksaivik (Public Facing - Training Activities)

Description: Pilimmaksaivik, the Federal Centre of Excellence for Inuit Employment in Nunavut, is the office responsible for coordinating a government-wide approach to building a representative public service in Nunavut across all groups and levels. Pilimmaksaivik supports the implementation of the objective of Article 23 of the Nunavut Agreement, which is "to increase Inuit participation in government employment in the Nunavut Settlement Area to a representative level."

Contains personal information on Inuit attending training programs. It includes their names, addresses, telephone numbers, age, gender, marital status, education, Nunavut Beneficiary number and ethnic origin.

There are three public facing training activities:

• The Nunavut Inuit Summer Student Initiative: The Nunavut Inuit Summer Student Initiative is an annual initiative organized by Pilimmaksaivik – in partnership with Government of Canada departments that are interested in hiring summer students.
• The Inuit Learning & Development Program (16 month): A job training initiative aimed at providing Nunavut Inuit with the opportunity to build skills, knowledge, and confidence for government employment. Participants taking the program are considered term employees and they earn salary, VTA’s, isolated post allowance, and leave credits like a regular employee.
• The Nunavut Arctic College practicum placements: Annually, Pilimmaksaivik facilitates Government of Canada placements and security screening for Nunavut Arctic College students interested in government employment.

Class of individuals: General public (non–public servants).

Purpose: This bank exists in accordance with Article 23 of the Nunavut Land Claims Agreement. The personal information provided by the individual will be used by Pilimmaksaivik, to monitor and control the provision of training of Inuit for jobs in the Federal Government.

Consistent uses: The personal information provided by the individual will be used by Pilimmaksaivik, and other federal departments and agencies assessing the results of coordination efforts for a government-wide approach to building a representative public service in Nunavut across all groups and levels.

Retention and disposal standards: Under Development
RDA number: Pending TBS Approval
Related record number: CANNOR PILI 100
TBS registration: Pending TBS Approval
Bank number: CANNOR PPU 005

Personal Information Bank - Pilimmaksaivik (In-Service - Training Activities)

Description: Pilimmaksaivik, the Federal Centre of Excellence for Inuit Employment in Nunavut, is the office responsible for coordinating a government-wide approach to building a representative public service in Nunavut across all groups and levels. Pilimmaksaivik supports the implementation of the objective of Article 23 of the Nunavut Agreement, which is "to increase Inuit participation in government employment in the Nunavut Settlement Area to a representative level."

Contains personal information on Inuit attending training programs. It includes their names, addresses, telephone numbers, age, gender, marital status, education, Nunavut Beneficiary number and ethnic origin.

There are three in-service training activities:

The Sivuliqtiunirmut Ilinniarniq Leadership Training: a one-year training program designed with the Canada School of Public Service tailored to Inuit employee needs to equip them with the skills and knowledge necessary for career advancement within the federal government.

The Ilipallianniq Education Support Fund: a fund that is available to Inuit federal employees to access post-secondary opportunities while maintaining their employment status. This initiative is to fund Nunavut Inuit to help them obtain higher levels of education that will help them move up in the federal public service.

The Inuktut Language Training Fund: this fund is available to federal Inuit employees and is a retention initiative designed to support the career progression of Inuit employees within the Government of Canada, ensuring a supportive and inclusive work environment that honors Inuit culture and languages. Inuktut is not an official language of Canada but Inuit employees who service the public in Nunavut are often relied on to help read, understand, interpret or translate Inuktut when their non-Inuktut speaking colleagues cannot.

Class of individuals: Federal Government Inuit Employees.

Purpose: This bank exists in accordance with Article 23 of the Nunavut Land Claims Agreement. The personal information provided by the individual will be used by Pilimmaksaivik to monitor and control the provision of training of Inuit for jobs in the Federal Government.

Consistent uses: The personal information provided by the individual will be used by Pilimmaksaivik, and other federal departments and agencies assessing the results of coordination efforts for a government-wide approach to building a representative public service in Nunavut across all groups and levels.

Retention and disposal standards: Under Development
RDA number: Pending TBS Approval
Related record number: CANNOR PILI 100
TBS registration: Pending TBS Approval
Bank number: CANNOR PPU 006

Acquisitions

Acquisition services involve activities undertaken to acquire a good or service to fulfil a properly completed request (including a complete and accurate definition of requirements and certification that funds are available) until entering into or amending a contract.

• Procurement and Contracting Class of Record
  • Professional Services Contracts Personal Information Bank

Communications services

Communications services involve activities undertaken to ensure that Government of Canada communications are effectively managed, well-coordinated and responsive to the diverse information needs of the public. The communications management function ensures that the public—internal or external—receives government information, and that the views and concerns of the public are taken into account in the planning, management and evaluation of policies, programs, services and initiatives.

• Communications Class of Record
  • Internal Communications Personal Information Bank
  • Public Communications Personal Information Bank

Financial management

Financial management services involve activities undertaken to ensure the prudent use of public resources, including planning, budgeting, accounting, reporting, control and oversight, analysis, decision support and advice, and financial systems.

• Financial Management Class of Record
  • Accounts Payable Personal Information Bank
  • Accounts Receivable Personal Information Bank
  • Acquisition Cards Personal Information Bank

Human resources management

Human resources management services involve activities undertaken for determining strategic direction, allocating resources among services and processes, as well as activities relating to analyzing exposure to risk and determining appropriate countermeasures. They ensure that the service operations and programs of the federal government comply with applicable laws, regulations, policies, and/or plans.

• Awards (Pride and Recognition) Class of Record
  • Recognition Program Personal Information Bank
• Classification of Positions Class of Record
  • Staffing Personal Information Bank
• Compensation and Benefits Class of Record
  • Attendance and Leave Personal Information Bank
  • Pay and Benefits Personal Information Bank
• Employment Equity and Diversity Class of Record
  • Employment Equity and Diversity Personal Information Bank
• Hospitality Class of Record
  • Hospitality Personal Information Bank
• Human Resources Planning Class of Record
  • Human Resources Planning Personal Information Bank
• Labour Relations Class of Record
  • Canadian Human Rights Act – Complaints Personal Information Bank
  • Discipline Personal Information Bank
  • Grievances Personal Information Bank
  • Harassment Personal Information Bank
  • Disclosure of Wrongdoing in the Workplace Personal Information Bank
  • Values and Ethics Codes for the Public Sector and Organizational Code(s) of Conduct Personal Information Bank
• Occupational Health and Safety Class of Record
  • Employee Assistance Personal Information Bank
  • Harassment Personal Information Bank
  • Occupational Health and Safety Personal Information Bank
  • Vehicle, Ship, Boat and Aircraft Accidents Personal Information Bank
• Official Languages Class of Record
  • Official Languages Personal Information Bank
• Performance Management Reviews Class of Record
  • Discipline Personal Information Bank
  • Performance Management Reviews Personal Information Bank
• Recruitment and Staffing Class of Record
  • Applications for Employment Personal Information Bank
  • Employee Personnel Record Personal Information Bank
  • EX Talent Management Personal Information Bank
  • Personnel Security Screening Personal Information Bank
  • Staffing Personal Information Bank
  • Values and Ethics Codes for the Public Sector and Organizational Code(s) of Conduct Personal Information Bank
• Relocation Class of Record
  • Relocation Personal Information Bank
• Training and Development Class of Record
  • Training and Development Personal Information Bank

Information management

Information management services involve activities undertaken to achieve efficient and effective information management to support program and service delivery; foster informed decision making; facilitate accountability, transparency, and collaboration; and preserve and ensure access to information and records for the benefit of present and future generations.

• Access to Information and Privacy Class of Record
  • Access to Information Act and Privacy Act Requests Personal Information Bank
• Information Management Class of Record

Information technology

Information Technology Services involve activities undertaken to achieve efficient and effective use of information technology to support government priorities and program delivery, to increase productivity, and to enhance services to the public.

• Information Technology Class of Record
  • Electronic Network Monitoring Personal Information Bank

Legal services

Legal services involve activities undertaken to enable government departments and agencies to pursue policy, program and service delivery priorities and objectives within a legally sound framework.

• Legal Services Class of Record

Management and oversight services

Management and oversight services involve activities undertaken for determining strategic direction, and allocating resources among services and processes, as well as those activities related to analyzing exposure to risk and determining appropriate countermeasures. They ensure that the service operations and programs of the federal government comply with applicable laws, regulations, policies, and/or plans.

• Cooperation and Liaison Class of Record
  • Lobbying Act Requirements Personal Information Bank
  • Outreach Activities Personal Information Bank
• Executive Services Class of Record
  • Executive Correspondence Personal Information Bank
• Internal Audit and Evaluation Class of Record
  • Evaluation Personal Information Bank
  • Internal Audit Personal Information Bank
• Planning and Reporting Class of Record

Materiel

Materiel services involve activities undertaken to ensure that materiel can be managed by departments in a sustainable and financially responsible manner that supports the cost-effective and efficient delivery of government programs.

• Materiel Management Class of Record
  • Vehicle, Ship, Boat and Aircraft Accidents Personal Information Bank

Real property

Real property services involve activities undertaken to ensure real property is managed in a sustainable and financially responsible manner, throughout its life cycle, to support the cost-effective and efficient delivery of government programs.

• Real Property Management Class of Record
  • Real Property Management Personal Information Bank

Travel and other administrative services

Travel and other administrative services include Government of Canada travel services, as well as those other internal services that do not smoothly fit with any of the internal services categories.

• Administrative Services Class of Record
• Boards, Committees and Council Class of Record
  • Governor in Council Appointments Personal Information Bank
  • Members of Boards, Committees and Councils Personal Information Bank
• Business Continuity Planning Class of Record
  • Business Continuity Planning Personal Information Bank
• Disclosure to Investigative Bodies Class of Record
  • Disclosure to Investigative Bodies Personal Information Bank
• Proactive Disclosure Class of Record
  • Hospitality Personal Information Bank
  • Travel Personal Information Bank
• Security Class of Record
  • Identification Cards and Access Badges Personal Information Bank
  • Disclosure of Wrongdoing in the Workplace Personal Information Bank
  • Personnel Security Screening Personal Information Bank
  • Security Incidents and Privacy Breaches Personal Information Bank
  • Security Video Surveillance and Temporary Visitor Access Control Logs and Building Passes Personal Information Bank
• Travel Class of Record
  • Travel Personal Information Bank

Categories of personal information

The Description section in a personal information bank (PIB) describes the personal information in the records to which the bank relates. Treasury Board Secretariat has established the following categories of personal information, which give examples of specific elements of personal information that fall under each category. The purpose of the categories is to reduce the number of personal information elements that need to be listed in the Description section. These categories are representative of the personal information collected by most institutions, and they now appear in many of the registered PIBs.

• Biographical information (e.g. work history, curriculum vitae, family information, hobbies, interests, etc.)
• Biometric information (e.g. blood type, eye or facial scan, DNA, finger / hand prints, etc.)
• Contact information (e.g. work and / or home information, including postal and e-mail addresses, telephone, fax, cell phone numbers, etc.)
• Citizenship status (e.g. citizen, landed immigrant, etc.)
• Credit card information
• Credit history (e.g. credit reports / scores, liens, bankruptcies, third-party collections, etc.)
• Criminal checks / history (e.g. information related to criminal record checks, investigations, charges, conviction dates and locations, pardons, etc.)
• Date of birth
• Date of death
• Employee identification number (e.g. Personal Record Identifier, RCMP regimental number, Canadian Forces service number, etc.)
• Employment equity information (i.e. information about Indigenous peoples, members of visible minorities, persons with disabilities, and women)
• Employee personnel information (e.g. records of attendance and leave, notices of disciplinary action, alternative work arrangements, decisions concerning compensation and fitness for work, official languages qualifications, salary, deductions, level of security clearance, performance reviews and appraisals, rating board assessments, including evaluation notes from staffing boards, training and development course applications and evaluations, etc.)
• Financial information (e.g. income, investments, mortgages, loans, orders of garnishment, financial institution information for direct deposit and other banking purposes, including name and branch number of institution, account number(s) and name(s) on accounts, etc.)
• Gender
• Language (e.g. mother tongue, official and other languages, etc.)
• Medical information (e.g. psychological assessments, physical disabilities, blood type, medical conditions, etc.)
• Name (e.g. last name (surname/family name), given names (first, second or more), maiden name, nicknames, aliases, etc.)
• Opinion or views of, or about, individuals
• Other identification numbers (e.g. fishing license, driver's license, etc.)
• Photos
• Physical attributes (e.g. height, weight, colour of hair and eyes, physical markings (scars, tattoos, body piercing), etc.)
• Place of birth
• Place of death
• Signature
• Social Insurance Number (SIN)

Some CanNor programs and activities result in the accumulation of personal information that is not contained in the information banks described above.

Not all personal information is in a personal information bank. Some personal information may be in unrelated files and records that are not arranged or retrieved by your name or other personal identifier. You can retrieve this type of information by giving us details, such as:

• Subject matter;
• Related departmental activity;
• Date we received the information;
• Names of addressees.

Subject Files and Routine Correspondence

This Class of Personal Information was removed from CanNor's Info Source chapter in 2015. This collection of personal information is covered by the standard PIBs on Public Communications, Executive Correspondence and Outreach Activities.

Manuals

For the purpose of Info Source, manuals are written instructions, handbooks or procedures used by employees in administering or carrying out institutional programs and activities that affect the general public. Manuals related to internal processes that do not affect the general public are not included in the following list.

• Corporate Reporting System, Business Intelligence Tool
• Expenditures and Finance
• Financial Coding Manual
• Internal Audit Engagement Process